347 Student Records






Student records shall be maintained in the School District of Baraboo to assist school personnel in providing appropriate educational experiences for each student in the District.


The Board recognizes the need for confidentiality of pupil records.  Therefore, the District shall maintain the confidentiality of student records at collection, storage, disclosure and destruction.  Student records shall be available for inspection or release only with notification or prior written approval of the parent or adult student, except in situations where legal requirements specify release of records without such notification or prior approval.  The building principal shall have primary responsibility for the collection, maintenance and dissemination of student records in accordance with state and federal laws and established procedures. Confidentiality provisions shall apply to information maintained in record form and oral exchanges regarding the contents of such record information.


For purposes of board policy and its implementing guidelines, student records will include all material on which written, drawn, printed, spoken, visual, or electromagnetic information is recorded or preserved, regardless of physical form or characteristics, which is related to individual students and is maintained by the District.


LEGAL REF.: 48.396, 115.812, 118.125, 118.126, 118.127, 118.51(8), 118.52(10),

120.13(1)(f), 146.81-146.84, 252.15, 767.41(4)(d), 938.396 Wisconsin Statutes

Family Educational Rights and Privacy Act  (20 U.S.C. Section 1232g, 34

C.F.R. Sec. 99)

No Child Left Behind Act of 2001 (Section 9528)

Protection of Pupil Rights Provision of General Education Provisions Act

(20 U.S.C. 1232h)

U.S.A. Patriot Act


CROSS REF.:347-Rule Student Records Procedure

342.11 Independent Educational Evaluations

                        333      Parent Rights and District Programs

                        823      Access to Public Records


ADOPTED:     November 26, 1974


REVISED:       August 11, 1975

May 10, 1982

                        July 11, 1983

                        February 28, 1994

                        August 22, 1994

                        August 26, 1996

                        July 27, 1998  

                        January 28, 2008

Last Updated: 7/13/09
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